Create a Year-End Run

All fields on the Create Y-Run page are view-only, and based on the last processed payroll of the last year. Use this page to initiate a year-end run that is not part of the regular series of payroll runs defined in your calendar, and adjustments belong to the previous year. No payments are issued for this run.

A year-end run is used to adjust employee year to-date totals for earnings, deductions and contributions after the final pay of the year is processed. This ensures that employee tax forms are accurate. To further ensure accuracy of tax forms, verify the employee names, addresses, and social insurance numbers (SIN) before processing a year-end run. Year-end runs also allow you to set up new employees who may not have been on the payroll during the past year but for whom a tax form is required.

Create a year-end adjustment run only if it is not possible to make required adjustments in or before your last payroll run of the previous year. You can submit as many year-end runs as required within the allowed time frame. Adjustments are cumulative.

Year-end runs:

  • affect the previous year's data only. Entries made on a year-end run are not carried forward to the current year. For example, employee profile information.
  • do not adjust an employee's Insurable Earnings History or Vacation Accrual.
  • do not adjust employee target amounts in the current year for those deductions which have a target amount and where an adjustment amount has been entered. This also applies to garnishments that have remaining target amounts.
  • do not generate remittances to CRA, other provincial agencies or third-party vendors.
  • do not generate employee payments.
  • can be closed without processing by your Customer Support Team. Once the run is submitted or closed it cannot be reopened.

Note: Tax forms (T4s/RL-1s) are not produced when a Y-Run is processed. Once validated, tax forms can be requested by calling the IVR.

Prerequisites

You have run your first pay of the new year.

Tasks

Only one year-end run may be open at one time. If a year-end run is already open, Powerpay displays the message Year-End Run - Open - 'Create New Run' Links not available and the Create New Regular Run, Create New Extra Run, and Create New ROE Run links do not display.

The Create New Year-End Run link is ONLY available:

  • after the first regular run or extra run of the current year is processed, and
  • up to and including the last business day of March

    If you require a Year-End Adjustment run after this date, contact your Customer Support Team.

  1. Go to the Select Pay page.Closed Select the Pay Period menu button.
  2. Click the Create New Run button.

  3. Select Create New Year-End Run.

    If no regular or extra runs are open, Powerpay displays a message reminding you that all entries on the year-end run must be submitted before you can open a regular or extra run.

    If any regular or extra runs are open, Powerpay displays a message reminding you that the year-end run must be submitted before you can return to the regular or extra run, and that any permanent changes entered on the regular or extra run do not apply to the year-end run.

  4. Select Yes to confirm that you want to create a year-end run.

  5. Click Save.

    The Pay Period Number, Payment Date and Pay Period Ending Dates are view-only fields and the values displayed are based on your last payroll run in the previous year.

  6. Proceed to enter any year-end adjustments.

Next steps

Create Pay Period - End-of-Year Payroll Run Page - Field Information

The type of payroll run selected. It can be one of the following: Regular Payroll Run, Extra Payroll Run, ROE Run or Year-End Adjustment Run.

The pay period number of this run. The default value is the last processed payroll run of the previous year.

The pay period ending date of this run. The default value is the ending date of the last processed payroll run of the previous year.

The default value is the payment date of the last processed payroll run of the previous year.

Click Yes to create the run.